This site will provide you with information and guidance for agreements with entities external to UAF, regardless of whether the agreement is originating here at UAF or if it originated with the other university, agency, or entity.
UAF is electronically storing fully executed MOA/MOUs with external entities in OnBase, the UA enterprise system for records retention. This site will help you to draft an agreement or contact the offices necessary to set up an agreement, and to get approval from all necessary parties for your agreement. To see a flowchart overview of the process click here.
Responsible Offices and Signature Authority
Signature authority is delegated to the following responsible offices for execution of appropriate agreements. Agreements with external academic or research entities may require additional review and standard language approved by the UA Office of the General Counsel (GC) prior to signature.
| *Type of Agreements: (could require multiple SA’s) |
Delegation of Signature Authority (SA): |
|---|---|
| Office of Record (all agreements) | Chancellor |
| Academic/Academic Activities | Provost and Executive Vice Chancellor |
| Enrollment/Partnership Agreements | VC Student Affairs & Enrollment Management |
| Student Practical in Health Fields | Provost and Executive Vice Chancellor |
| Research/Intellectual Property | VC Research and Director of Grants & Contracts (if applicable) |
| Rural & Community Development* | VC Rural Community & Native Education |
| Facility Agreements* | VC Administrative Services |
* Not including MOAs for Practicum students, since the major issue with those agreements is Risk rather than academic standards. "Academic activities" includes all other agreement related to credit-bearing courses and academic programs, as the Provost's Office needs to make sure that they meet accreditation standards and reports requirements. CIS academic activities, including CTC, have have CIS review, as provided below.
** MOA/MOU concerning the activities of the Marine Advisory Program and the Cooperative Extension Service.
Administrative Review
The following offices are designated and are responsible for review and/or approval of agreements in conjunction with the above-listed offices, as applicable. If you are unsure of the routing and review of your document, any responsible office can be contacted and will direct you to the appropriate office.
| Administrative Review: | Responsible Office: | Contact Information |
|---|---|---|
| Academic/International Partnerships | International Student & Scholar Services (ISSS) |
Office of International Student and Scholar Services website 907-474-7677 |
| Student Exchange | Student Success Center |
Student Success Center website 907-474-5750 |
| Academic Activities, CIS campuses | Dean, CIS |
907-474-7143 |
| Contractual Agreements | Procurement & Contract Services |
Procurement & Contract Services website 907-474-6018 |
| Master Agreements/Awards | Office of Grants & Contracts |
Office of Grants & Contracts Administration (OGCA) website 907-474-7301 |
| Facility/Space Use Agreements | Facilities Services (BOR approval if applicable) |
Facilities Services contact webpage 907-474-7000 |
| Non-Disclosure/Confidentiality Agreements | Office of Intellectual Property and Commercialization (OIPC) |
Office of Intellectual Property and Commercialization (OIPC) website 907-474-2605 |
| Export Controls | Office of Research Integrity (ORI) |
Office of Research Integrity (ORI) website 907-474-7800 |
| Internal Agreements/Unit Specific* | Office of the Unit Dean/Director | UAF A to Z webpage |
*Internal agreements between UAF units/departments/programs may not require this level of review and approval; however, are subject to unit dean or director review and approval.